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Form of adress in letter of motivation

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Anonymous  #308809  Sat, 30 Dec 06 02:53 PM
Hi at all.

I have to write a letter of motivation for studying abroad.

I want to write "Dear Ms. ***" and also "Dear Sir or Madam" because the letter will be handed out to several persons and I just know one name of them.

Is it possible to write "Dear Ms. ***. Dear Sir or Madam." or whats the best way to do so?

Thanks for your help,
henning from Germany
  
Marvin A.  #308879  Sat, 30 Dec 06 05:45 PM
If it's a letter of motivation for studying abroad, "Dear Ms./sir/madame, etc" sounds rather silly.  "Sir and Madame" are titles that you use when you are writing to a company to complain about a defective product.  Why not say, "Dear Student," and adopt a warm and friendly tone throughout the letter.  "Sir and Madame" sound quite ridiculous nowadays for the most part, and have taken on sort of an aggressive tone, and are used more often to insult than to show respect.  Seeing them on a motivational letter would not be very motivational.

EDIT: Hmm.  After reading some of the other motivational letters, I think I might have misinterpreted what you need.  Wait until someone else responds before you take my advice.  I thought a motivational letter was something else.
  
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Anonymous  #308928  Sat, 30 Dec 06 08:54 PM
thanks for answering marvin.
this letter will be send to an office that decide who will go to the foreign university.
so i think it has to be very formal.

i will wait for another statement, thanks Wink [;)]
  
Englishuser  #308970  Sun, 31 Dec 06 12:00 AM

Hi Anon,

I don't think you need to address the recipient of the letter at all if it's a personal statement. Referees typically write "To Whom It May Concern", but this might sound somewhat arrogant if written by the applicant himself/herself. Dear Sir/Madam would also be all right, and wouldn't sound silly at all in a context where you don't know that much about the admissions officer who is going to deal with your application.

Englishuser

  
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