Hand over letter format?

This question has been answered · 7 replies
Anonymous:
I am going to quit my work at the end of this month.

I need to inform and introduce someone who will take my duty and responsibilities over from me to all my customers.

Therefore , i would like to know how to write that letter.

Please kindly send sample letter of it.
Approved answer (verified by )
Any textbook will give you the formal parts of a letter. You need to fill in the details that only you know. For example, who is to receive the letter, how much do you want to tell them about your reasons for leaving, how long an introduction to the new person do you want to make, etc. Also, is this a general letter to everyone or does it go to particular individuals (are you going to send several versions of this letter out)?

Here is one format sample:

DATE

NAME OF RECIPIENT

THEIR ADDRESS

Dear XXX:

I am writing to let you know that I will be leaving XYZ company at the end of this month. My replacement is Mr. ABC, (who has done such and so forth). I am sure that he will be an outstanding service representative. I have enjoyed working with you over the past several years (months, days) but I know that I am leaving you in good hands. If you have any questions, please call ABC (or Mr. DEF) at TELEPHONE NUMBER.

Cordially yours,

YOUR NAME

(I hope this helps.)
Contributing Member1,409
Proficient Speaker: Users in this role are known to maintain an excellent grasp of the English language. You can only be promoted to this role by the Englishforums team.Trusted Users: Trusted users are allowed to use additional capabilities of the site such as private messaging to all users and various other advanced features. You cannot join this role unless you are promoted by an administrator.
ALL REPLIES
Anonymous:
I am going to quit my work at the 10.04.2013
I need to inform and introduce some one who will take my duty and responsibilities over from me to all my customer.
Therefore, i would like to know how to write that latter.
Please kindly send sample latter of it.
My earlier reply still works. Just use the new date.
Proficient Speaker: Users in this role are known to maintain an excellent grasp of the English language. You can only be promoted to this role by the Englishforums team.Trusted Users: Trusted users are allowed to use additional capabilities of the site such as private messaging to all users and various other advanced features. You cannot join this role unless you are promoted by an administrator.
Anonymous:
Hi, Can I get someone pointers for the correct words and definitons?

Can I ask you definitions of a few words in context:
Is outline correct word? Is the sentence correctly describe?

Her see through nails were so long you could see the outline of her fingertips under the nail.

Is reprehensible correct word? Do I put 'involve myself romantically' or 'agree with the point'?

Long nails on males are reprehensible and I will not involve myself romantically with any man with long nails! I agree with your point that you do have to actually keep them clean.

Is 'hate on' correct words?

What's with the hate on long nails?

How do I define long nails. Can you check?

Long nails are those that stick out from your fingers, ones that can be seen from when looking at the palm of your hand and they stick out.

Kind regards
Here are my suggestions (in bold):

Is outline the correct word? Is the sentence correctly described?

Her see-through nails were so long that you could see the outline of her fingertips under the nail.
"Outline" is all right. Other possible terms are "shape" or "contour."
--------------------------------
Is reprehensible the correct word? Do I put 'involve myself romantically' or 'agree with the point'?

Long nails on males are reprehensible and I will not involve myself romantically with any man with long nails! I agree with your point that you do have to actually keep them clean.
Reprehensible. I think "reprehensible" is both too severe and too sophisticated a word to use here. Depending on the strength of your dislike, I would say "disgusting" or "repellent" or, simply, "unappealing."
Involve myself romantically. Again, be simple and direct. I would say "date" or "fall for."
Agree with your point. Okay. If you had said "agree with the point," I would have simplified it to "agree." I would, however, change the second "you" to a generalized word--"one" or "people" or "men"--to avoid confusion with the "you" that the writer is agreeing with.
-----------------------

Is 'hate on' the correct phrase words?

What's with the hate on long nails?
Hate on is slang. Say instead "hatred for" or "dislike of" or similar phrases.
-----------------------------
How do I define long nails? Can you check?

Long nails are those that stick out from your fingers, ones that can be seen from when looking at the palm of your hand and they stick out.
Awkward. I would say something more like: Long nails are nails that stick out from/protrude from/overhang/etc your fingers. If they can easily be seen when you are looking at the palm of your hand, then they are too long.

NOTE: This should really be a new question, not piggy-backed onto (attached to) a completely different question.
Proficient Speaker: Users in this role are known to maintain an excellent grasp of the English language. You can only be promoted to this role by the Englishforums team.Trusted Users: Trusted users are allowed to use additional capabilities of the site such as private messaging to all users and various other advanced features. You cannot join this role unless you are promoted by an administrator.
Anonymous:
I apologize for piggying. I had just nail and 2 hair questions and 2 other. I wanted to get your thinking. May I ask the hair question?
Is 'clipper guard' 'close shave' correct?

Person A: You won't be able to get a close shave with hair clipper guard #7 or #3 for that matter. You'll have to get rid of the guard and use the clipper itself to get a close shave.

Person B: The longest guard is #8 which will cut my hair too short, it'll leave the hair an inch long so I use scissors for the top part.

Is demarcation and delineation correct word?
Her hair is blonde at the top and black at the bottom, but it doesn't gradually go from blonde to black, its a clean break from blonde to brown. You can see in the demarcation from blonde to black. The more I blow dry the hair, the more the delineation between blonde and black is visible.

[if you put this in google image, its the first picture: Half Black Half Blonde. Hair ]

I saw this sentence.
Is 'image', 'give off' the correct words?
You didn't seem excited about doing it. That's the image you gave off. Some people have a more hard time showing their emotions than other.
That's the last image I have of him; on his death bed.

I read this online Is the dark font correct?

A friend and I are going on a business trip.
I'd like to meet up with him on the front end of the station platform.
The "front end" in my mind refers to the end that we'll see when we look at the same direction as our train will go.

In this situation, if I just tell him "Let's meet up on the front end of the platform," would he understand my intention correctly? Or is it possible that he will be waiting on the other end of the platform instead, mixing up the meaning of the phrase "front end"?

Have a nice evening
Here are my suggestions/corrections (in bold):

Is 'clipper guard' 'close shave' correct?

The "clipper guard" and "close shave" are fine. But I would revise the sentences:
Person A: You won't be able to get a close shave with hair clipper guard #7 or #3 attached, for that matter. You'll have to get rid of remove the guard and use only the clipper itself to get a close shave.

The second sentence has too many clauses jammed into one sentence. Break into two sentences:
Person B: The longest guard is #8, which will cut my hair too short. It would leave my hair about an inch long, so, instead, I use scissors for the top part.

--------------------------------------------

Is demarcation and delineation correct word?
No, I wouldn't use those words (demarcate is to distinguish one from another; delineate is, essentially, to outline). Be less fancy. Here is how you might reword:
Her hair is blonde at the top and black at the bottom, but it doesn't gradually go from blonde to black--it's a clean break between from blonde and to brown. You can see the jump demarcation from blonde to black. The more I blow dry the hair, the more the delineation line between blonde and black is visible.

[if you put this in google image, its the first picture: Half Black Half Blonde. Hair ]
--------------------------------

I saw this sentence.
Is 'image', 'give off' the correct words? [Not in the first example.]
You didn't seem excited about doing it. That's the image you gave off. [That's the impression you gave.] Some people have a more hard harder time showing their emotions than others.
That's the last image I have of him: on his death bed. [Okay with colon]

-----------------------------------------

I read this online. Is the dark font correct?

A friend and I are going on a business trip.
I'd like to meet up with him on the front end of the station platform.
The "front end" in my mind refers to the end that we'll see when we look at the same direction as our train will go.

In this situation, if I just tell him "Let's meet up on the front end of the platform," would he understand my intention correctly? Or is it possible that he will be waiting on the other end of the platform instead, mixing up the meaning of the phrase "front end"?


["Front end" is too vague--it requires everyone to know and agree on what front and rear mean. And they may not agree. Be more exact. Think of a map. For example, you could use North, South, East, West: I will meet you at the south end of the station.

You could also reference a common point (the entry door, the ticket stand, whatever): I will meet you next to the ticket stand. I will meet you by the far end of the station by the tracks.]

Have a nice evening
Proficient Speaker: Users in this role are known to maintain an excellent grasp of the English language. You can only be promoted to this role by the Englishforums team.Trusted Users: Trusted users are allowed to use additional capabilities of the site such as private messaging to all users and various other advanced features. You cannot join this role unless you are promoted by an administrator.
Live chat
Registered users can join here