The company must protect itself against potential misuse by a customer, prospective customer or partner. Any contract which the company may negotiate must contain above the signature a clause protective of its rights and confidentiality, which clause will also be included in the body of the completed contract.
Example: "Company Z is hereby informed that the enclosed documents X, hereafter referred to as/named as "Documents", were designed and compiled by Company Y and are the result of significant investments by the latter. Company Z acknowledges that the Documents are the intellectual property of company Y, and that they are its property and are subject to the srtictest confidentiality. Consequently, company Z will refrain from copying these Documents, and will strictly limit distribution to only those members of its personnel whose functions require that they have access to the Documents strictly for the use and purposes described in the contract. Company Z will indicate by name the members of its personnel who have had access to the Documents and the date of such access. It will first request and then inform Company Y of all such acess. After a period of X days, company Z will return the Documants or will send a cetrificate of destruction to company Y .
If the signature on such clause proves to be confidential, in the case for example of [seeking for] possible partners, the company will send these documents, in double envelopes, by registered post: the outer envelope will bear the message "By opening the enclosed envelope, you irrevocable accept the clauses of confidentaility and ownership described herein. We thank you in advance for returning the enclosed envelope to us at our address.
| [seeking for] possible partners |
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I did not know what to write here. I am not quite sure what is meant, though "prospecting" seesm to have the same meaning in both Fench and English.