Need advices for an article

This is an instruction I wrote. Can anybody take a look and give me some advices. Thanks a lot.

COMPLETING THE TRAVEL EXPENSE CLAIM FORM


Within 30 days of trip completion, the claimant must submit to Finance Department the Travel Expense Claim form, and the original of all receipts. The form must have the original signatures of the traveler and the officer approving payment.

Travel expenses must be itemized and substantiated. Original receipts and vouchers must be submitted for every item of expense.

Receipts are required for the following:

·Airfares;
·Taxi, shuttle, parking fees, car rental, bridge toll etc.
·Hotel or accommodation
·Meal in restaurant

Following are step-by-step instructions for the proper completion of the Travel Expense Claim form

1.Name – Indicate claimant’s full name
2.Date – Indicate meeting/business trip date
3.Meeting/Purposes – Indicate meeting name, business trip purposes, and locations of all business stops
4.Prepared by – Indicate the name of the person who prepare the form
5.Table
a. Date – enter the date of expenses occurred
b. Detail – enter explanations of expenses. For example: For airfare indicate depart city, any business stops and arrive city( what i want is claimant must indicate from where to where and any stops between )
c. Program allocation (NEW) – enter % of expenses under certain program. For example: an airfare is $1,000. 20% of cost is under Gen, 30% under Best Practice, and 50% under Housing; enter 20, 30 and 50 under each program name. ( this is the most important paragraph for this instruction, but i don't think i made it clear :(, any suggestion)
6. The claimant requests that the refund check be – indicate the name and address of the payee
7. Approved – MUST be approved by the officer before submitting to Finance Department.
8. Signature (NEW) – MUST be singed by claimant along with the date.

Hi,

please see the mail in edit post for better visual effect

This is my try. I am not sure.

1.Traveling expenses should be claimed within 30 days of trip completion.

2.The Travel Expense Claim Form must accompany with original receipts and duly signed by both the claimant and the officer in-charge.

TRAVEL EXPENSE CLAIM FORTMAT

NAME :

DESIGNATION : DEPARTMENT:

PLACE OF VISIT : TRIP DATE :

PURPOSE : MODE OF TRAVEL : AIR/TRAIN

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SL NO EXPENSES DETAILS AMOUNT
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1 AirCharge - London to California usd10000.00
2
3
4
5
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TOTAL AMOUNT : USD 10000.00
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EXPENSES ALLOCATION
------------------------------------------------------------------------------------------
SL NO HEADING PERCENTAGE
------------------------------------------------------------------------------------------
A. GENERAL CATEGORY :
B. BEST PRACTICE :
C. HOUSING :
-----------------------------------------------------------------------------------------
Cheque should be drawn in the name of:

"CLAIMENTS NAME"

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prepared by approved by passed by



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