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Please help me to correct this letter- Thanks -ASAP

English for Specific Purposes (ESP) » Business & Finance English

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Latest post Fri, Nov 10 2006 11:40 PM by Anonymous. 3 replies.
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Anonymous  +  291431 Fri, 10 Nov 06 12:49 PM

( This shoul be formal way to be and angry letter- Thanks in advance ) 

Hi

I do understand that you need detail for the invoices issued to  MERCAN
And I am  trying to supplier all the information you need . You must know that  generally recharging  is not a easy process specially collect the right information . 
 
Last months recharges's  was quite old dated. There were from Georgia's expense from . She has file that all the approval email attached the original invoices but unfortunately she did clean her email box . So I could not send you approval email before the billing .But I have attached copy of approval email and invoice and post to MERCAN  address at least 3 weeks ago .
 
in future  when I able to send you approval invoice by email . Of course I will send you before the prosses the recharge . You do not  need to repeat me this . When something goes wrong just simply ask but please do not tell me how  I should do my job. I do find your email very offensive
 
I have already disguising with INCI  and JON to approve generally rechargin sytem . I  know it  is not perfect and must be make your job  dificult but we should be paient to find better efficent way to work together
 
Please let me know all invoice number that you have pronlem with  I will find back up for them
 
Anonymous
nona the brit  +  291507 Fri, 10 Nov 06 03:20 PM

Hi - not appropriate for formal letter. Dear (their name)

I understand that you need the details of all invoices issued to  MERCAN and I am working on supplying the information you need . You must know that recharging  is not an easy process, especially collecting the right information . 
 
Last month's recharges were quite (old dated - not sure what you mean). There were from Georgia's expense from . She has informed me? that all the approval emails were attached to the original invoices but unfortunately she has emptied her email box so I could not send you approval email with the statement?. But I did attach copies of the approval emails to the original invoices and posted them to MERCAN  at least 3 weeks ago .
 
In future, when I am able to, I will send you the approval invoice by email before we proccess the recharge. You do not  need to repeat me this . When something goes wrong just simply ask but please do not tell me how  I should do my job. I do find your email very offensive
 
I have already discussing improvement to the recharge system with INCI  and JON. I  know it is not perfect and must  make your job difficult but we should be patient and find a better and more efficient way to work together.
 
Please let me know the numbers of all invoices that you have a problem with and I will find back up for them.
 
nona the brit
Joined on Wed, Sep 22 2004
England
Veteran Member 11,713
The name says it all.
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Related discussions
Anonymous, 3 yr 17 days ago

We are recharge some of expense to our head office monthly,. But last month  I have bill to them  some of expense from july . Reason for this i have just got the information company`s PA( Who is Georgie)  . The system is work like that . if we spend many ( book hotel , taxi etc) for anyone from head office ( MERCAN) they should send a  approval email . Georgie generally keep this email and before process invoice i should send this approvel email to get an other approvel than send to bill to them

I hope all yhis make sense for you

SEE  BELOW   EMAILTHAT  I WANT TO REPLY

**************************

Hi ..............

 

We need the details for the invoices issued to MERCAN.

Could you please send us all the approvals’ emails for all the recharges of this month?

 Could you please send us this required info before issuing any invoice in the future?

Please understand that those invoices cannot be booked in our accounts without that, and neither paid.

 Thank you for your help

Anonymous, 3 yr 16 days ago
I'd be happy to help you - email me at <e-mail address removed by mod. pls register and put your contact information in your profile if you want members to contact you.>
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