I need tips on writing a letter of invitation to Chinese dignitaries

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Anonymous

#457966 Fri, 28 Dec 07 09:28 PM

Hello,

My boss has asked me to write a formal letter of invitation for six Chinese dignitaries that will be visiting our business next month. It is my understanding that they will all be referenced individually in the same letter. Also, we do not have their individual addresses- it is going through an intermediary (although he is not to be referenced in the letter, so I have no addresses). I have no problem writing a letter per se. My question is, would you add anything extra because it is a formal invitation to foreign dignitaries?

TIA,
Stacey

Anonymous

Formal letter, Formal letters, Invitations, Letter of invitation

Clive

#457983 Fri, 28 Dec 07 11:03 PM

Hi,

What do you mean by 'a dignitary'? eg An important businessman with a private company? eg A high government official?

Do the six all have anything in common? Do they work together?

My first thought is that, if they are important people, each should receive his/her own separate letter, addressed by name. The rest of the wording, of course, could be the same.

Clive

Joined on Thu, Oct 28 2004

Canada

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Invitations, Letter of invitation

Anonymous

#458824 Mon, 31 Dec 07 03:28 PM

Hi Clive, originally I was given incomplete information. The letter of invitation is for the purpose of the gentlemen applying for visas to come to the U.S. The dignitaries are mayors from cities in the region, and there will be leaders from governmental offices as well as business directors. We have a Chinese business agent, who has directed us to write one letter referencing all invitees. Thank you for your input.

Anonymous

Invitations, Letter of invitation

Clive

#458880 Mon, 31 Dec 07 05:05 PM

Hi again,

As I said, it seems to me that it would be more polite to write individual letters. However, perhaps your business agent has had previous experience of these matters.

Clive

Invitations, Letter of invitation

Anonymous

#459516 Wed, 02 Jan 08 03:12 PM

I totally agree! These are the parameters I have been given, I can't deviate from them, so I must figure out the best format for all of those names. Thanks so much for the input.

Anonymous

Invitations, Letter of invitation