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Dear Sir or Madam,

I would like to apply for the PhD program through your Graduate School at University of ***, Germany. I have sent my application to you by post. As the formal deadline for the program has passed, I am also sending my application along with this e-mail for your reference. Please advise me if any other information is needed to proceed further.

I have attached the following documents:

1. Application form
2. Certified copies of degree certificates
3. Certified copies of transcripts.

Yours sincerely,

Please draft your own letter re TOEFL, Samundeeswari, and I will look at it. I am not a letter-writing service.
Dear Mister Micawber,
I apologize for the inconvenience. Here is my letter saying about myTOEFL exam schedule.
I would request you to correct this.
Thanking you for your kind help.
I wolud like to know how to improve english vocabulary. Actually I have learnt my school in my mother tongue only. In my college though I have studied in English it is mainly oriented in subject wise only. Now I want to go for higher studies. For this I need to improve my English. Daily I am reading newspaper and practing the difficult word which I find in that. I have to prepare for TOEFL exam. I would be happy if you suggest me any way to improve further my English. Now I am attending the English advanced Course.
Looking forward for your reply.
Yours friend,
Samundeeswari

Dear Sir/ Madam,

I would like to apply for the PhD program through your Graduate School at University of ***, Germany.

I am sorry to inform you that I was not able to submit my TOEFL score along with this application.

For your kind information I have scheduled my TOEFL Exam on April end. Once I get the result I am happy to submit my score to you.

Sorry for this inconvenience.

Yours sincerely,

Samundeeswari.M.B.
Teachers: We supply a list of EFL job vacancies
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Dear Sir or Madam,

I would like to apply for the PhD program through your Graduate School at the University of ***, Germany.

I am sorry to inform you that I was not able to submit my TOEFL score along with this application, as I have not yet taken it. My TOEFL exam is scheduled for the end of April, and once I receive the result, I will submit my score to you.

My apologies for this inconvenience.

Yours sincerely,

Samundeeswari.M.B.

The best way to build vocabulary is to read, read, read. The best way to prepare for the TOEIC is to take practice exams, which can be found in bookstores and on the internet. Practice books for the TOEIC vocabulary are also available.
Dear Mister Micawber,
Thanks for your kind help and suggestion.
I will follow your suggestion.
Your friend,
Samundeeswari.
Dear Mister Micawber,

Below I have pasted the reply which I have got one of the professor from germany.
I would request you to correct the letter which I have typed as reply to the professor.
I would like to sent letter to him by post and mail. I have written separate letter for mail and post.

Yours friend,
Samundeeswari.M.B.

This is the reply which i got from the professor.

"before I can proceed further, I have to contact the Office of International Affairs of my university. This institution is in charge to check whether your achievements with regard to your MSc are sufficient to be accepted as a Ph.D student at our University or not. Please send all the necessary documents (Details and certificates about BSc and MSC!) – otherwise I can´t proceed.)

Before I don´t know their decision, it makes no sense to send you a letter of acceptance.

And please remember: I can´t provide a grant. If you are interested to work in my group you have to find your own support.

Please check wether you are eligible for a grant from your country or a grant from Germany"

This is the letter which I want to send along with post to the professor.

Dear Sir,
Thanks for your mail . I am very much interested to work in your laboratory. Along with this mail I have sent my certificates and credentials for your reference.
I would be grateful to furnish more details to the Office of International Affairs of University of ***** to proceed further.
I have enclosed the following documents.
1. Secondary school leaving certificate.
2. Higher Secondary School leaving Certificate.
3. Bachelor degree certificate.
4. Bachelor degree consolidated credential.
5. Master degree certificate.
6. Master degree consolidated credential.
7. My Curriculum Vitae
I would be more happy if you suggest me to get grant from Germany.

Your sincerely,
Samundeeswari.M.B

This is the letter which I would like to send as a mail reply to the professor.
Dear Sir,

Thanks for your mail. I am very much interested to work in your group. I have sent my certificates and credentials to you by speed post. I hope it will reach you within five working days. I would be grateful if Office of International Affairs of University of ***** accepted my appication to pursue PhD in your esteemed university.
I would be grateful to get suggestion from you to get grant from Germany.

Looking forward to hear from you.

Sincerely Yours,
Samundeeswari.M.B.
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Good morning, Samundeeswari,

From your letter, I am not sure whether you are sending him what he requires. He requires a complete transcript of your BSc and MSc programs so that his Office of International Affairs can check all the courses that you took-- is that what #4 and #6 are? I hope so. Here are your letters:


Dear Dr [Surname],

Thank you for your mail . I am very much interested in working in your laboratory. Along with this mail I am sending my certificates and credentials for your reference, and I would be happy to furnish any other information your Office of International Affairs requires.
I have enclosed the following documents:
1. Secondary school graduation certificate
2. Higher Secondary school graduation certificate
3. Bachelor's degree certificate
4. Bachelor's degree consolidated credentials
5. Master's degree certificate
6. Master's degree consolidated credentials
7. Curriculum vitae

I understand that you cannot provide a grant. Would it be possible for you to direct me to an appropriate address to explore application for a grant from the government of Germany?

Thank you very much for your time and trouble in advising me. I am very grateful for your kindness.

Yours sincerely,

Samundeeswari.M.B

Dear Dr [Surname],

Thank you for your mail. Yes, I am very much interested in working in your group. I have sent my certificates and credentials to you by express post, and they should reach you within five working days. I would be happy to furnish any other information your Office of International Affairs requires.

I understand that you are unable to provide a grant. Would it be possible for you to direct me to an appropriate address or agency to explore application for a grant from the government of Germany?

Thank you very much for your time and consideration. I am grateful for your efforts on my behalf.

Sincerely yours,

Samundeeswari.M.B.