This is a discussion thread · 43 replies
The situation is that I know all the recipients but I can't find a simple term that can represent all of them. The recipients include my colleagues and external parties. There are a number of alternatives but I think none of them fits in the situation.
Dear Sirs, ---> sexist
Dear Ladies and Gentlemen, ---> seems too formal and outdated
Dear Colleagues, ---> not all of them are colleagues, some are external parties
Dear (name of committee, etc.) Members, ---> not all of them are members
Do you have any other suggestions?
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Mister MicawberI agree that 'Dear all' sounds a bit informal-- but informality seems to be more and more common in business communications. Alternatively, can you itemize?-- Dear colleagues, clients and other members.I find it easier to itemize if those external parties are our clients. However, I can't think of a suitable term when they are our service providers, i.e. when my organization is the client. For example, when one of the recipients is the senior manager of the service provider, I think it is inappropriate to say "Dear colleagues and service provider". On the other hand, I cannot address them by names because the list is too long.
Marius HancuHello, Everyone:This is interesting. I had the impression that "Hello" and also "Hi" is even more informal. However, my colleague told me that a tutor of business English said "Hello" and "Hi" is common and acceptable. Are they really that common and acceptable?
Mister MicawberWell, Petr, then I don't see any real alternative to Dear All. It doesn't sound that bad.Thank you Mister Micawber!
Anonymous:"Dear Sirs/Madams" would be my suggestion. Not sexist, and not too European-English-as-a-second-language-sounding.
Have you considered the alternative of simply not having any greeting at all?
You could just start with the substance of what you want to communicate, such as
Please note that the next meeting will be on . . .
Email today does not always follow the same standards as non-email. Email is seen as a no-nonsense, let's be quick and practical kind of medium.
If it is a matter where you want to adhere to a very high standard of formal politeness, some people would argue that you should forget about email and write a traditional letter, via the mail or by courier.
People are waiting to help.