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Dear teachers ,

Please help me edit the following letter:

Application for Leave of Absence

TO: -The administration of ABC High School

- The teacher in charge of Class 11A

Dear sirs ,

I ,the undersigned , am father /mother of N.T.HONG , who is currently the student of Class 11A , hereby respectfully request your permission to excuse HONG from the math and biology classes today .

Cause of leave : HONG is ill and needs to see the doctor today

I will ask Hong to make up what she will miss .

Thanks for your understanding

Respectfully yours

Thank you in advanve
Comments  
Hi,

I don't know the appropriate level of formal politeness that is used in your country, but I'm sure that you do, so I'm just going to look at your English without suggesting any big changes.

Please help me edit the following letter:

Application for Leave of Absence

TO: -The administration of ABC High School

- The teacher in charge of Class 11A

Dear sirs , You don't know the names of your child's teachers? If you do, I suggest 'Dear Mr. Smith and Miss Jones'

I am the father of N.T. Hong, in Class 11A . I hereby respectfully request you to excuse her from the math and biology classes today .

Hong is ill, and needs to see the doctor today. I will ask her to make up at home what she will miss .

Thanks for your understanding

Respectfully yours,

Best wishes, Clive
Thank you very much Clive ,

According to what you say , I should say : Dear Mr. Smith and Miss Jones ( the names of the teachers ) . But I send the letter not only to the teacher in charge of class 11A ,but also to the administration of the school . When I say" Dear sirs " I mean "Dear Mr. Smith (the teacher in charge ) and Dear Mr John and Mr Jack ( the principal and vice principal ) . If I just say " Dear Mr. Smith and Miss Jones ( the teachers ) , the principal and vice principal will feel offended .So Could you show me the best way to say in this situation ?

Thank you very much and best wishes
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Hi,

Simple matters like this can depend very much on the country and culture that you live in. In Canada, this is a very minor matter and you would write only to the teachers involved. In fact, if the child is in high school, you don't even need to write at all. The child just does not go to school. You don't need to ask permission to be absent.

You are in the best position to know what is appropriate at your child's school. Emotion: smile

If you ask all these people, how would they decide? Would they have to have a meeting? Are you expecting a written reply? By whom?

Best wishes, Clive
Hi Clive,

Maybe the culture in my country is different from Canada's , In my country , Vietnam when a student wants to stay away from school for whatsoever reason , he must present both to the principal or the vice principal and to the teacher in charge his/her parent's note so that the school makes sure his/her absence is justified .Normally the leave of absence request with signature of student's parent will be approved. Without signature of his/her parent , the student will be marked down as unexcused absence .No need to have a meeting to consider it.It's just a matter of formality.

Thank you again for your explanation , through which I can understand more about other cultures

Best Wishes [Y]

You may be right, this is a cultural thing. But to western ears, I think this note is too formal, stiff and sounded like a legal document. In the , we call it an “excuse note” which is rather simple. Unless it's a leave for a few days, it's not necessary to write a note like this for a sick absence. For special events requiring longer absence, the guardian then has to state the nature of the excuse, signed, dated and hand it in to the authority in person before the requested date.
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Hi Tuongvan,

Since you would like the letter to be written in English, I must assume that you are talking about a policy of an International school, which could be run by foreigners. In that case, I think the system is not as formal as ours. I once taught at a British International school, I found its policy is rather simple, as a parent can just call a given phone number to ask for the permission. If for any reason the formality is required, there's always some sort of instruction. You should contact the school and ask for it.

For Vietnamese schools nowadays - under the guidance of the Ministry of Education or the regional offices of education - I understand that most of them use a standard printed form in Vietnamese in which you need to fill out the child's name and the parent's, the reason and the expected length of time for the child to stay home, plus a note from a doctor (if the child is sick). You date and sign the form, then send it to the teacher in charge only; s/he will take care of the rest. The formality is there but it was standardized years ago.
Hi Hoa Thai ,

No, It's not completely like you say . Only some large schools in big cities like HCM City and Hanoi use standard leave of absence request forms which are to be filled out with signatures of students 'parents . For most of schools , especially in suburban areas and provinces , parents have to write an application for leave of absence and hand it in person or through another person to the principal or vice principal or the teacher in charge or both to principal or vice principal and to the teacher in charge . No need to present doctor's notes . The presentation of a doctor's note is required only when you are an employee of a company or an organization ( If you are an employee of a company / organzation , you are required to present a doctor's note so that you can earn the so-called sickness allowance instead of wage from insurance organizations . This sickness allowance equals 70% of your monthly salary .)

Best wishes