Here is the draft for your correction. Happy to add/delete text if you want. Thanks

Dear ,

Thank you for approving the first of phase of old IT equipment disposal of which we have handed over to local NGOs. They gave a huge thanks to us.

As you know we have received some requests from following NGOs.

<request goes here>

Mr A is still away on leave. I am forwarding you the final list of the old IT equipments again for your approval.

<list goes here>

Please let me know if you need any further info Thank you.
It looks good, M-Karki.

Dear ,

Thank you for approving the first of phase of old IT equipment disposal. We donated the equipment to local NGOs and received their heartfelt thanks.

As you know we have received some requests from the following NGOs:

<request goes here>

Mr A is still away on leave. I am forwarding you the final list of old IT equipment again for your approval.

<list goes here>

Please let me know if you need any further information.

Thank you.
Thanks a lot.