Letter to Police for Permission

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We have a function out here in our localatiy. For this purpose every year we first take permission from the police regarding this function. I was thinking if I would be asked to write a letter to the police for permission, what should I have wrote. I wrote a letter in this connection. Please Check this letter and also suggest me some good vocabularies which I can replace with my given vocabularies. I will be very greatful to you if you please let me know your valuable suggestions.

" To

The Inspector In Charge, Matigara Block


Respected Sir

With due respect, I would like to inform you on behalf of NABIN SANGHA - Shivmandir that on 21st of this month we are going to organise Kali Puja at our place. For this purpose we need your permission to organise this event and also support of yours to organise this event in a hassel free mannar without having any social trouble. Thanking You

Yours faithfully,

Club Secretary, XYZ "
Junior Member90

Looks good overall but shouldn't you put the actual address instead of just 'our place'?

The second sentence is a bit long.

We hope you will grant us permission to hold this event. We also hope to receive your assistance on the day to ensure that the event is conducted in a safe and trouble-free manner. Thank you.

(Little point about your request. 'Vocabularies' does not mean the same thing as 'words'. Your vocabulary is 'all of the words known and used by you' as an entire group so you can't 'vocabulary' to refer to individual words.)
Veteran Member11,782
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