Hi,

I would appreciate if someone could give some comment on the following letter:

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Dear William Clark,

Thank you for your interest in my firm. I am delighted to hear that you are considering appointing me as architect for the above project. Unfortunately, I may not be able to quote a fee for you at this moment as the nature and scope of services required have yet to be identified.

May I suggest that you contact me to arrange a time and date for further discussion on this project? A copy of [insert contract] is attached herewith for your perusal. We hope it will give you some idea of the services you will require.

We look forward to speaking with you.

Sincerely,

Joe Smith

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Any idea how to make the letter more effective and clear?

Regards,

Ed
Hi,

It's a matter of style. Here's how I would write your letter.

MountainHiker




Dear William Clark:

Thank you for your interest in my firm. I am delighted to learn that you are considering my firm [or me] as the architect for your project. Unfortunately, I am unable to quote a fee for you because the nature and scope of services required have yet to be fully disclosed.

Please contact me to arrange a time and date for further discussion on this project. My schedule is flexible. If I have not heard from you within one week, I will contact you. I have enclosed a copy of [insert contract] for your perusal. I hope the contract will show you the range of services that my firm provides.

My team [or colleagues] and I look forward to speaking with you shortly.

Sincerely,

Joe Smith
Thanks. It sounds better.
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Hi, I would appreciate if you could comment on the following letter.

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Dear Ms. Jennifer:

Mr. William approached me last week and expressed his interest in appointing my firm to be tha architect for his new house.

During our initial conversation, he informed me that he had chosen my firm based upon your recommendation. I want to thank you for this referral. He has also told me that you have settled in well to your new house. I am pleased to hear that.

Again, I would like to thank you for referring Mr. Richardson to me.

Sincerely,

Edward Smith

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I appreciate if you could improvise it. Thank you.

Regards,

Ed73
Dear Ms. Jennifer :

Mr. William informed me last week that he had chosen my firm based upon your recommendation. I want to thank you for your referral and strong endorsement. He also mentioned to me that you are greatly enjoying your new house. I am always pleased to learn that a client is satisfied.

[If it were me, I would take your prior client out for dinner. This is a way to say thank you for the original business as well as the referral and strong endorsement. And I would use this as an opportunity to learn how you could do better. We can all always improve. And finally, I would use this as an opportunity to socialize. Sooo....

I would like to invite you and a guest for dinner at your convenience at [name a nice restaurant]. This would be a great opportunity for me to thank you for your business and your referral as well as celebrate your new home.]

Please let me know when you are available. I look forward to seeing you soon.

[If you don't invite Jenny out for dinner, then you can use the following sentence as your closing sentence...
Again, I would like to thank you for your referral and strong endorsement.]

Sincerely,

John Doe
Thank you. A dinner will be just fine.
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Hi Ed,

I see that you are online. Please note I just made a small correction to the first paragraph. Please use the revised version.

MountainHiker
Hi MH,

Thank you. Correction noted.

Ed