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I would be grateful if you could correct my English below. This message is for all staff in my office. Thanks a lot.
MK
All staff please note:

Some users reported whether there is a way to turn off an email alert when receiving a new email. It helps them being distracted and improve performance. Sometime it appears while you are working on important document and you would loss concentration.

If you are also having the same issue, please try solution No 1 under the Outlook section in the following link:

<Link goes here>

It is an optional. You can also continue with existing email alert facility.

Please let me know if any confusion.
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It seems longer than it needs to be. How about this:

All staff please note:

Some users have mentioned that they find Outlook email alerts distracting. If you want to turn them off, follow the instructions at Solution No. 1 in the Outlook section of:

<Link goes here>

Please let me know if you have any difficulties.
Comments  
It is really a short and sweet. Thanks