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it's not sounds English and I feel something wrong, can you please correct the letter below:

Dear ...... and ......,

With reference to your weekly university permission, you are kindly requested to sit with Mr. .......... in order to know how you should cover the missing official working hours.

Please keep me updated.

Regards,

.....
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Dear ... and ...,

With reference to your weekly university permission, please confer with Mr. .... in order to find out how you should cover the missing official working hours.

Please keep me updated.

Regards,
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Hi,

Dear ... and ...,



With reference to your weekly university permission, you are kindly requested to sit with Mr. .... in order to know how you should cover the missing official working hours.



Please keep me updated.



Regards,

I really don't understand what you mean, particularly by 'your weekly university permission'. Permission to do what?

Here are a few suggestions.

Dear ... and ...,



With reference to your weekly university permission, please sit with Mr. .... . He will tell you how you should make up for the official working hours you miss/have missed.



Please keep me updated. About what?



Regards,

Clive