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I would like to seek someone’s comments on the grammar and sentence structure for the following email regarding indoor quality improvement.


In May 2018, Mr. White was reported the hot problem in room 406 at the ABC building. I replied that the air conditioners were identified as normal. The root cause of the hot problem was the air conditioners could not cater to the higher heat load including 13 nos. of occupancy, server equipment, switch hub, 21 monitor, 21 desktop and laptop computers. To improve the indoor temperature, I proposed to install a new air conditioner and submitted a quotation to him for seeking approval shown in the attached email. For the insufficient ventilation, a new exhaust fan was installed in the room to improve the air exchange and had got his satisfaction.

For an email regarding site inspection in May 2021, it was reported that there are hot and ventilation problems in room 406 at the ABC building. After having conducted an appraisal of the room incorporating air conditioners and ventilation system dated 18 May 2021, the hot problem was caused by 2 new server racks, 21 monitors, 21 desktop computers, and 4 nos of occupancy. I confirmed our existing air conditioners are working normally after cleaning and checking in detail. According to the current circumstance, the estimation of the heat load is 1000kw and has been increased 50% with the comparison of the data in 2018.

With the aim of improving the problems in the room, I propose to install a new air conditioner to provide sufficient cool air to compensate for the additional heat load and the cost estimation is about $100,000. Additionally, it is suggested to install a new exhaust fan and door louver to improve the ventilation problem. Please provide your actual data of heat dissipation or total power consumption of the server racks to obtain accurate cooling load estimation and quotation.

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