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I would like to seek someone’s comments on the grammar and sentence structure for the email below regarding insufficient air conditioning in a room.


A new computer equipment has been installed in the server room at the ABC building on the 20th floor as informed by Peter in 2021. The server room has equipped with an existing air conditioning system, including 3 nos. of individual air conditioners and a central air conditioning system. During the nighttime without running of central air conditioning system, users requested a solution to improve the indoor temperature from about 25 oC to lower.


In April 2021, the contractor arranged site inspections and measurements on the floor at the building. They identified it was insufficient space and air exchange of the existing plant room for the installation of a new unit or replacement of a large cooling capacity unit.


With the aim of improving the situation, please consider reducing the heat dissipation of the computer equipment or providing a new plant room with a good condition for the installation of a new unit.

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A (Equipment is noncount. You cannot use "a" with "equipment." new computer equipment has been installed in the server room at the ABC building on the 20th floor as informed by Peter (Usually business emails do not refer to people by their first name. Also "as informed" is not good. Use the active, not passive form.) in 2021. (Much time has passed in 2021 so far. Give a specific date, or delete the expression.) The server room has equipped (Incorrect verb form. Use the passive. voice here.) with an existing air conditioning system, including 3 nos. (I do not understand "nos.") of individual air conditioners and a central air conditioning system. During the nighttime without running of (ungrammatical) central air conditioning system, users requested a solution to improve lower the indoor temperature from about 25 oC to lower.


In April 2021, the contractor arranged site inspections and measurements on the 20th floor at the building. They identified determined / found / discovered that there was not enough room to install an adequately sized air conditioning equipment, either an addition or replacement. it was insufficient space and air exchange of the existing plant room for the installation of a new unit or replacement of a large cooling capacity unit.

The main problem is the heat generated by the computer equipment. It is not feasible to install a cooling system in the existing space to provide enough cold air to compensate for the additional heat load. EIther install a liquid cooling system for the computers or provide a larger space for installation of a new high-capacity air conditioning system.


With the aim of improving the situation, please consider reducing the heat dissipation of the computer equipment or providing a new plant room with a good condition for the installation of a new unit.

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Thanks for your reply

Would you mind making comments on the following rewritten email? Thanks


Regarding the server room on the 20th floor at the ACB building, Mr. White informed me new equipment was installed in the room on 18 January 2021. This server room is equipped with an existing air conditioning system, including 3 numbers of individual air conditioners and a central air conditioning system. During the nighttime switching off the central air conditioning system, users reported the indoor temperature of the room rose to 25oC and requested a solution to lower the temperature.


In April 2021, the contractor arranged site inspections and measurements on the 20th floor. They determined that there was not enough room to install an adequately sized air conditioner, either in addition or in replacement.


The main problem is the heat generated by the computer equipment. It is not feasible to install an additional air conditioner in the existing space to provide ample cool air to compensate for the additional heat load. Either diminishes the heat load of the room or furnishes a larger space for the installation of a new high-capacity air conditioner.

Regarding the server room on the 20th floor at the ACB building, Mr. White informed me that the new equipment was installed in the room on 18 January 2021. This server room is equipped with an existing air conditioning system, including 3 numbers of (Three numbers are: 635, 34 and 8921) three individual air conditioners and a central air conditioning system. During the nighttime switching off During the night, when the central air conditioning system is off, users reported the indoor temperature of the room rose to was 25 °C and requested a solution to lower the temperature. (Your text is not clear. Is the central A/C for the entire ACB building? You wrote that this was installed in the server room. Why would they switch off the A/C if they wanted to keep the temperature low?)


In April 2021, the contractor arranged site inspections and measurements on the 20th floor. They determined that there was not enough room to install an adequately sized air conditioner, either in addition or in replacement.


The main problem is the heat generated by the computer equipment. It is not feasible to install an additional air conditioner in the existing space to provide ample enough cool air to compensate for the additional heat load. Either diminishes (That does not make sense.) the heat load of the room or furnishes a larger space for the installation of a new high-capacity air conditioner.

Thanks for your reply and I learned from your brief comments. It is invaluable for me in my writing in the future.

Would you mind making comment on the following rewritten email? Thanks

Regarding the server room on the 20th floor at the ACB building, Mr. White informed me that the new equipment was installed in the room on 18 January 2021. This server room is equipped with an existing air conditioning system, including three individual air conditioners owned by users and the central air conditioning system owned by the building. According to the lease agreement, the central air conditioning system is off at nighttime. Users reported the indoor temperature of the room was about 25oC and requested a solution to lower the temperature.


In April 2021, the contractor arranged site inspections and measurements on the 20th floor. They determined that there was not enough room to install an adequately sized air conditioner, either in addition or in replacement.


The main problem is the heat generated by the computer equipment. It is not feasible to install an additional air conditioner in the existing space to provide enough cool air to compensate for the additional heat load. Either reduces the heat load of the room or provides a larger space for the installation of a new high-capacity air conditioner.

(Installation of a liquid cooling system is unfeasible based on the existing condition)

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Regarding the server room on the 20th floor at the ACB building, Mr. White informed me that the new equipment was installed in the room on 18 January 2021. This server room is equipped with an existing air conditioning system, including three individual air conditioners owned by the renters / tenants / occupants users and the central air conditioning system owned by the building. According to the lease agreement, the central air conditioning system is must be switched off from 9 pm to 6 am. at nighttime. Users The people working in that room reported the indoor temperature of the room was about 25°C and requested a solution to lower the temperature.


In April 2021, the contractor arranged site inspections and measurements on the 20th floor. They determined that there was not enough room to install an adequately sized air conditioner, either in addition to or in as a replacement for the existing units.


The main problem is the heat generated by the computer equipment. It is not feasible to install an additional air conditioner in the existing space to provide enough cool air to compensate for the additional heat load. So the solutions amount to either reducing the heat load of the room or providing a larger space for the installation of a new high-capacity air conditioner. We considered the installation of a liquid cooling system but found that to be unfeasible based on the existing conditions.