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I have discussed with Pam regarding the Festival of Music. We have up to $4,000 to cover the costs of the festival, which including over time of staffs, polices, and sanitation workers and sound systems. Additionally, other fees may occur. Therefore, we can not afford to have a festival that lasts more than two hours. Also, because this is our very first time holding the festival, we would like to start with something small and low.
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I have discussed with Pam regarding the Festival of Music. We have up to $4,000 to cover the costs of the festival, which include overtime of staffs, police, and sanitation workers and sound systems (are you talking about sound systems people?). Additionally, other fees may occur. Therefore, we can not afford to have a festival that lasts more than two hours. Also, because this is our very first time holding the festival, we would like to start with something small and low-budget (or low-key/simple/modest?).
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Pam and I have discussed the Music Festival. We have up to $4,000 to spend, which we need to cover the over-time of staff members, police, and sanitation workers as well as sound systems. It is possible that in addition to that there may be more which we haven't predicted. Because of that, our festival cannot last for more than two hours. Since this is our very first time to direct the festival, we would like to start with something small and inexpensive.

I don't know if that helps. I'm just a n00b here, after all, looking to improve myself, so please forgive me if this isn't what you were asking for. :-)
thank you. it's great help.